Fee Discount Management


1. Add a New Fee Discount

Steps:

  1. Go to Fee Configuration.

  2. On the Fee Item page, click on the + Create button.

  3. Select Fee Discount.


  • Only Finance Admins and Centre Admins can create new Fee Discounts.

  • You may assign the Fee Discount to one or more centres, or save it without assignment.


Notes:

  • Fee Discounts will appear as Active, sorted by creation date/time.

  • Fee Discount follows the same rules as Fee Items:

    • HQ Admins can view all GST rates.

    • Centre Admins can only view the current active GST rate.

To assign directly from the listing:

  • Finance HQ can click on the 3-dot button next to a discount and select Assign To Centres.

2. Assign Fee Discount

As Finance HQ, you have two methods to assign a Fee Discount:

Method 1: From the Listing

  1. Navigate to the Fee Discount listing.

  2. Click on the 3-dot button next to the Fee Discount you wish to assign.

  3. Select Assign To Centres from the options.



Method 2: From the Fee Discount Details Page

  1. Go to the Fee Discount Details page.

  2. Click on the Fee Discount Action button.

  3. Select Assign To Centres.

3. Unassign Fee Discount

Steps:

  1. From the listing, select the Fee Discount.

  2. Go to the Assigned Centres tab under Fee Discount Details.

  3. Use either:

    • The 3-dot button (for single unassignment), or

    • The Bulk Action button (for multiple centres).

  4. Select Unassign From Centres.

  • Fee Discount will be removed from the student billing plan.

  • No impact on already generated documents.

  • It will no longer be available when adding programmes for students at the unassigned centre(s).

4. Edit Fee Discount

Steps:

  1. Select the Fee Discount and open the Fee Discount Details page.

  2. Click on Edit Info.

  • All fields are editable except for the Conditional Group.

  • An Effective Date is required for changes to apply.

  • The action will be logged in Pending Activity and Activity Log.

  • Document date must match the future effective date.

  • Pending activity cannot be canceled if any document has already been generated using the new value.

5. Archive Fee Discount

A. Archive by HQ

Steps:

  1. On the listing, use the 3-dot or Bulk Action button.

  2. Select Archive.

Or:

  • Go to the Fee Discount Details page.

  • Click on the Fee Discount Action button.

  • Select Archive.

  • Discount is removed from student billing plans.

  • Logged in the Activity Log.

  • No impact on previously issued documents.

  • Centre Admins will be notified when a Fee Discount is archived or unassigned.

B. Archive by Centre Admin

  • Centre Admins can only archive Fee Discounts listed under the Centre Items tab.

  • They can access the archive function from the Fee Discount Details page.

  • HQ Admins can view/edit centre-created items via the Centre Items tab.

  • Centre Admins only have view access to HQ-created items under the HQ Itemtab.


6. Unarchive Fee Discount

Steps:

  1. In the Archived List, select the Fee Discount.

  2. Click Unarchive.

Or:

  • Go to the Fee Discount Details page.

  • Click on the Fee Subsidy Action button.

  • Select Unarchive.



  • The Fee Discount status will return to Active.

  • It will reappear in the list and be available for programme assignment