[PCF] How to update class operation status

Here are the steps to update class operation status in the PCF SMS system:

Step 1: Go to "Class Management" module

Navigate to the Class Management module from your SMS dashboard.

Step 2: Select a class and click the 3-dot button

Find the class you want to update and click on the three-dot action button next to it.

Step 3: Click on "Change Class Status"

Select "Change Class Status" from the dropdown menu to open the status update dialog.

Step 4: Update the "New Operation Status"

Select the new operation status from the dropdown menu based on your requirements.

Step 5: Click on "Change Status"

Confirm the status change by clicking the "Change Status" button. The class status will be updated immediately.

Class Operation Status Definitions

ActiveClass has opened and is in full operation
PendingClass is planned and has not gone into operation yet
ClosedClass is still in operation but is no longer open for enrollment. This class will not be included in available vacancy
DeactivatedClass is no longer in operation, nothing can happen except for certain ad-hoc billing activities
ArchivedClass has been moved to archive and is now view-only. Billing activities will be no longer available except for collections

IMPORTANT NOTES

Deactivation Requirements

A class can only be deactivated after:

  • 1. Closing the class first
  • 2. Withdrawing all staff from the class
  • 3. Withdrawing all students from the class

Billing Impact

Different statuses have different impacts on billing and enrollment activities. Archived classes have the most restrictions with only outstanding invoice collections allowed.

For technical support:
Email: pcf.support@littlelives.com | Phone: +65 8929 6707